WE'RE HIRING!
Executive Operations Assistant
We're looking for a proactive, detail-oriented, emotionally steady operator who loves keeping things aligned, organized, and running smoothly behind the scenes. You’re not just looking for a job - you’re looking to use your skills in a role that feels purposeful, working alongside a visionary CEO and a small, passionate team driving big results.
DOES THIS SOUND LIKE YOU?
You’re the kind of person who gets a quiet thrill from crossing things off a list, not because you like being busy, but because you love bringing clarity and momentum to a vision.
You see moving parts and instinctively start connecting them. You can spot potential roadblocks before anyone else even realizes they're coming, and you’re already thinking, “Here’s how we can fix that.”
You love a mix of structure and creativity. Systems, processes, and organization are your happy place, but you also thrive in a business that evolves quickly and encourages innovation.
You take ownership of what’s in front of you. If something’s unclear, you don’t wait: you ask smart questions, find solutions, and make it happen.
You’re the calm, grounded presence when things get hectic. When others feel overwhelmed, you’re the one saying, “Don’t worry, I’ve got this.”
You enjoy supporting visionary leaders and helping them focus on what they do best — knowing that your behind-the-scenes work is what keeps everything running smoothly.
You’re emotionally steady, reliable, and trustworthy. You treat confidential information with care, communicate clearly and professionally, and love being the go-to person everyone counts on.
You’re tech-savvy, curious, and resourceful; the kind of person who figures things out quickly and finds a more efficient way next time.
You’re not looking for just another admin role. You want to be part of something bigger. You believe in what Move Abroad Coach stands for and get excited about helping people build freedom-filled lives around the world.
You crave a role that rewards efficiency, letting you work from anywhere and manage your own time.
You’ve been described as the glue that holds everything together, or the one who “just makes it all work.”
Do you want to join a visionary team that’s redefining what freedom looks like?
At Move Abroad Coach, we help high-achieving professionals trade hustle and burnout for freedom, fulfillment, and adventure abroad. We simplify the complicated stuff: visas, income, logistics, so our clients can focus on actually living their dream life.
We’re a fast-moving, high-achieving, genuinely supportive team that believes in living what we teach — building freedom-filled lives while creating real impact for others around the world.
WE ARE LOOKING FOR AN EXECUTIVE OPERATIONS ASSISTANT TO HELP TAKE MOVE ABROAD COACH TO THE NEXT LEVEL!
Imagine starting each workday knowing you’re part of something meaningful — a growing company helping people design freedom-filled lives around the world.
You’re respected, trusted, and supported. You’re surrounded by a small but mighty team of smart, ambitious, big-hearted humans who genuinely love what they do, and cheer each other on every step of the way.
You’re encouraged to bring ideas forward, take ownership, and grow into your next level. When you spot a better way to do something, your input isn’t just welcomed — it’s celebrated.
You’re recognized for your initiative, your creativity, and your ability to bring structure to chaos. You know your work makes a difference, not only for our clients, but for the entire team.
At Move Abroad Coach, we’re a high-achieving, freedom-loving team that values excellence, growth, and integrity, but we also believe work should feel good. We move fast, pivot with purpose, and celebrate wins along the way.
We’re growing quickly and looking for that rare blend of strategic thinker, detail-lover, and steady support system — someone who thrives in a fast-moving environment and wants to grow with us for the long haul.
If you’re nodding along thinking, “That’s me,” this might just be your next adventure.
THE NITTY GRITTY DETAILS
🌍 Starts at 25–30 hours per week, with the potential to grow to 35–40 hours per week and eventually transition into a salaried position once we’ve confirmed it’s a great fit.
💫 We’re looking for someone who’s in it for the long haul: a steady, reliable team member who wants to grow with Move Abroad Coach as we scale.
🚫 This isn’t a short-term VA role or something to juggle between multiple clients. We’re looking for someone who sees this as their professional home and main priority.
🕓 Flexible hours — results matter more than clocked time. That said, we do need 3–4 hours of overlap with Central European Time (CEST) each weekday for team communication and collaboration.
🚀 During launches or big promotions, we’ll all roll up our sleeves and put in some extra time to keep things running smoothly.
These periods are planned in advance and balanced by slower, more flexible weeks afterward.
💻 We’re a remote, fast-moving team that values clarity, communication, and initiative. You’ll have autonomy in how you structure your work but we expect follow-through, ownership, and results.
🧠 Tech-Savvy — You’re confident learning new tools and finding smarter, faster ways to get things done. Familiarity with systems like Slack, ClickUp, and Funnel Gorgeous is a big plus — and we love people who get excited about optimizing workflows and automations.
✨ This is a long-term role with room to grow. As Move Abroad Coach expands, you’ll have opportunities to take on more responsibility, leadership, and impact.
THE MANY PERKS OF LIFE ON THE MOVE ABROAD COACH TEAM
🌍 Fully Worldwide Remote
Work from anywhere in the world: literally. We help our clients live abroad, and encourage our team to live the freedom life too. No commute, no cubicle, no location micromanagement. Whether you’re based in Europe, exploring the world as a digital nomad, or working from your favorite café in your hometown, you’ll have the freedom to live where you want to live.
🕓 Flexible Hours with Real Autonomy
We care about results, not clock-watching. As long as you have 3–4 hours of overlap with Central European Time (CEST) Monday- Friday and attend weekly team meetings, you’re free to build a schedule that fits your life. We believe in trust, balance, and flexibility, not micromanagement.
💻 Meaningful Work That Actually Matters
You’ll play a key role in a company that’s changing lives: helping ambitious professionals create freedom, fulfillment, and adventure abroad. You’ll directly support the CEO and OBM, ensuring our programs, launches, and operations run smoothly so our clients can go live their dreams.
🚀 Room to Grow (Seriously)
This isn’t a stagnant assistant role. You’ll be encouraged to take ownership, suggest improvements, and help shape the future of our systems and operations. As we grow, you’ll have opportunities to step into higher-level projects, leadership, and strategy. We love to promote from within.
🤝 Supportive, Vision-Driven Team
You’ll join a small, tight-knit team that values collaboration, clarity, and emotional intelligence. We move fast, but we care deeply about our clients, our mission, and each other. You’ll be part of a culture that celebrates initiative, open communication, and personal growth.
✨ Work with a Visionary CEO (and Keep Her Sane 😅)
You’ll work closely with Richelle, supporting both her business and life logistics. She values partnership, autonomy, and clarity. and she’s looking for someone who can anticipate needs, keep things on track, and help her bring big ideas to life.
💡 You Get the Best of Both Worlds
You’ll have the freedom and variety of an entrepreneurial environment, without the pressure of running your own business. You’ll get to contribute to bold ideas, shape strategy, and create systems that matter, all while enjoying stability, mentorship, and team support.
JOB REQUIREMENTS
MUST HAVES:
This is not just an admin role. We’re looking for someone who can be both our CEO's right hand and our OBM's operational powerhouse — a confident, proactive, emotionally steady person who can handle a lot of moving parts.
✨ Detail-Oriented — Notices patterns, double-checks work, and keeps systems clean and organized.
✨ Tech-Savvy — Confident learning new tools and finding smarter, faster ways to get things done. Familiarity with systems such as Slack, ClickUp, and Funnel Gorgeous are a big plus.
✨ English Fluency — You have a superior grasp of both written and spoken English. We don’t care where your passport is from, we care that you can communicate clearly and confidently.
✨ Experienced Assistant — You bring 1–2+ years of experience as a virtual assistant, executive assistant, or in operations and know how to keep things running smoothly behind the scenes.
✨ Aligned Availability — You can overlap 3–4 hours daily, Monday through Friday during CEST hours (so we can collaborate in real time).
✨ Tech-Ready — You’re comfortable using Zoom, Slack, and Telegram to stay connected and get things done.
✨ Inbox Organizer — You know your way around an email inbox: sorting, managing, and keeping communication tidy and on track.
✨ Travel Planner — You can confidently book and organize travel, from flights and accommodations to the details that make trips stress-free.
✨ Marketing-Savvy — You understand the basics of funnels, email campaigns, and online business systems (and you’re eager to learn more).
✨ Spreadsheet Pro — You can read, update, and organize data with ease, whether it’s tracking payments or keeping tabs on project timelines.
✨ Schedule Guardian — You’re a master of calendars, logistics, and scheduling. You know how to coordinate group calls, manage G-Cal, and protect the CEO’s time — you’ll know their schedule better than they do.
✨ Prioritization Expert — You can quickly spot what’s urgent, what’s important, and what can wait — managing both your time and the CEO’s with clarity and confidence.
✈️ Freedom Lifestyle — Gets the Move Abroad Coach mission and loves the idea of living and working from anywhere.
We don’t expect people to overwork, work late nights, or live in chaos. We respect boundaries and value balance, but we do need someone who’s agile, unflappable, and comfortable with an evolving business — someone who can adapt to new ideas quickly and help us implement them with grace and efficiency.
This is the difference between someone who says, “Ugh, why are we changing this again?” and someone who says, “Got it — what’s the new direction?”
PREFERRED:
✈️ Global Perspective — Lives abroad or is planning to move abroad (bonus points if you’re already living your version of the Freedom Life).
💬 Spanish Speaker — Not essential, but helpful since our team is based in Spain and occasionally collaborates with local partners.
🌍 Move Abroad Coach Alumni — You’ve been through our programs or courses and get what the Freedom Life is all about (we love hiring from within our community).
💼 Online Coaching Experience — You’ve worked with an online coach or small entrepreneurial team and thrive in a fast-paced, heart-driven business.
💳 Payment Pro — Familiar with Stripe and know how to confidently manage client payments and subscriptions.
✈️ Travel Enthusiast — You understand the art of travel hacking, using points and miles to make the world more accessible.
SOUND LIKE A GOOD FIT?
We’re looking for the right person to start as soon as possible — someone proactive, reliable, and genuinely excited to be part of a fast-growing, purpose-driven team.
We’ll likely receive A LOT of applications for this role, and while we’d love to meet everyone, we can only interview a select few. So make your application stand out! Show us who you are, what drives you, and why you’re the perfect fit for this mission.
Important: This role is so much more than checking emails and completing one-off tasks. We’re looking for someone who takes ownership, brings ideas to the table, and helps us operate at the next level — someone who’s innovative, strategic, and deeply invested in supporting our clients and community.
At Move Abroad Coach, everything we do comes back to helping people feel seen, supported, and capable of creating the life they’ve always dreamed of — and we’re looking for a team member who feels the same way.
OTHER DETAILS
💼 This is a part time position 25-30 hrs per week $20/ hour (up to $2,400/ month) - we value transparency so we want you to know upfront hours and pay!
💼 You'll serve as the right hand to both the CEO and OBM, keeping leadership organized, focused, and aligned.
💼 It combines executive support and operational management, overseeing everything from inboxes and scheduling to payments and systems.
💼 The position ensures projects, programs, and processes run smoothly, with strong follow-through and attention to detail.
💼 It requires someone who anticipates needs, solves problems proactively, and builds efficient systems that keep the business moving forward.
💼 This role is the steady, dependable backbone of a fast-growing, mission-driven company helping people design freedom-filled lives abroad.
💼 Must overlap 3-4 hours M-F with CEST (our CEO and OBM live in Spain)
💼 Opportunity to grow in hours and pay, and potentially move to salaried
RESPONSIBILITIES:
The Executive Operations Assistant is the right hand to both Richelle (CEO) and Evan (OBM), the steady, proactive force that keeps Move Abroad Coach running efficiently behind the scenes.
This hybrid position combines high-level executive support with operational excellence. You’ll protect leadership’s time and focus, manage systems and logistics, and ensure that projects, payments, and processes move forward seamlessly.
For this position, being detail-oriented is a must. In fact, just to prove that you pay attention to detail and can follow procedures, when you apply for this position you must include “freedom starts with the details” in the subject line. Yep, that’s how we weed out the people who blanket send their resume to anyone and everyone, from the people like you who are truly interested in this position.
You’ll thrive in this role if you love bringing structure to big ideas, creating systems that make things run smoother, and keeping a fast-moving business organized and aligned.
Executive Assistant Responsibilities
You’ll act as the CEO’s second brain, ensuring her time, energy, and priorities are fully protected so she can stay focused on strategy, leadership, and content creation.
✈️ Calendar & Scheduling: Manage Richelle’s calendar, schedule meetings, and ensure her week reflects key business priorities.
✈️ Inbox & Communication: Handle her inbox, including client intros, podcast invitations, and collaboration requests with professionalism and care.
✈️ Travel & Logistics: Coordinate travel, book events, and manage both her business and personal logistics with precision.
✈️ Task & Priority Management: Track open loops, deadlines, and follow-ups, making sure nothing slips through the cracks.
✈️ Voice Notes into Action: Listen to voice note audios, extract the key tasks, organize them by priority, and take ownership of getting them done efficiently.
✈️ External Relations: Manage outreach and communication with external partners, including podcast hosts, collaborators, and event organizers.
✈️ Proactive Support: Anticipate Richelle’s needs before she asks, streamline her workload, and create space for her to stay creative and visionary.
✈️ Confidentiality & Discretion: Handle all information, personal and professional, with the utmost trust and integrity.
Your superpower in this side of the role is being one step ahead, creating calm, clarity, and organization so Richelle can operate in her zone of genius
Operations Assistant Responsibilities
You’ll act as the Operational Backbone of the company — maintaining structure, order, and accountability across all systems, launches, and client experiences.
✈️ Payments & Financial Admin: Track payments, follow up on missed or overdue invoices, and process refunds as needed.
✈️ System Maintenance: Keep data and dashboards clean, accurate, and up to date across our internal systems.
✈️ Project Follow-Through: Ensure assets are delivered, tasks are completed, and timelines stay on track across all programs and launches.
✈️ Program Coordination: Manage schedules for coaching programs, expert sessions, and events, and ensure clients are informed through timely reminders and calendar updates.
✈️ Operational Support: Assist with backend setup for launches, funnels, client management, and internal reporting.
✈️ Quality & Issue Tracking: Identify inefficiencies, red flags, or recurring client issues early, and flag them with context and recommendations.
✈️ SOP Creation: Document processes, create clear SOPs, and keep training materials organized for easy team onboarding and scalability.
✈️ Systems Optimization: Regularly review workflows and metrics to identify opportunities for improvement, simplification, and automation.
✈️ Leadership Support: Handle administrative and executional tasks so Evan can stay focused on strategy, leadership, and team management.
Your superpower in this side of the role is turning ideas into action — keeping projects moving, ensuring excellence in execution, and maintaining the operational heartbeat of the company.
The Bottom Line:
This is a dynamic, high-ownership role designed for someone who loves systems as much as people — someone who thrives on structure, precision, and proactive problem-solving.
You’ll be the bridge between vision and execution, helping Move Abroad Coach scale sustainably while freeing up leadership to focus on what they do best: guiding people to build freedom-filled lives around the world.
HOW TO APPLY:
Send us your resume (in PDF format)
Please record a 1–3 minute video introducing yourself. It doesn’t need to be fancy — we just want to get a sense of who you are.
Quick Intro – Your name, where you’re based, and what you do best.
Why this role excites you – What made you want to apply and what about our company or mission resonates most.
Your zone of genius – The thing you’re amazing at that makes everything else easier.
Your approach to work – How you like to stay organized, manage communication, and handle challenges or feedback.
A fun fact or passion – We want to get a glimpse of your personality too!
Include your "secret subject line"
Share your Enneagram number *I'm an Enneagram 7 ✨
Send all the above to: [email protected] with your secret subject line + video
Please make sure to include your secret subject line and a video. If these things are not included we will immediately dismiss the application